Common Keyboard Shortcuts you NEED to know!

You know that feeling when you learn a new keyboard shortcut that saves you SO MUCH time? We've created a video with 18 shortcuts you must know in just just 1 minute 46 seconds! (There's even more common shortcuts in this article).
11.04.24 Charles Griffiths

What are Keyboard Shortcuts?

Keyboard shortcuts are combinations of keys that, when pressed simultaneously, perform a specific action within an application or operating system. They provide a quick and efficient way to navigate and perform tasks on a computer without using a mouse.

What are Some Common Keyboard Shortcuts?

Here are some of the most common keyboard shortcuts that can help you save time and effort:

  • Ctrl + C: Copy selected text or item
  • Ctrl + V: Paste copied text or item
  • Ctrl + X: Cut selected text or item
  • Ctrl + Z: Undo the last action
  • Ctrl + A: Select all text or items
  • Ctrl + F: Find text within a document
  • Alt + Tab: Switch between open applications
  • Windows key + L: Lock the computer
  • Windows key + V: Opens Clipboard History

Can I Customise Keyboard Shortcuts?

Yes, you can customise keyboard shortcuts in many applications and operating systems. For example, in Microsoft Word for Windows, you can create custom keyboard shortcuts by clicking on the File tab, selecting Options, and then selecting Customise Ribbon. From there, you can click on the Customise button next to Keyboard shortcuts and follow the steps to create a shortcut for the command you want.

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Are There Any Additional Keyboard Shortcuts?

In addition to the common shortcuts mentioned above, here are some additional keyboard shortcuts that can help you work more efficiently:

  • Windows key + . : Opens emoji keyboard
  • Windows key + 1: Opens the first tabbed application on your task bar (+2 opens the second, + 3 the third, etc)
  • Windows key + left arrow: Moves the application you’re in to the left side of the screen (+ up moves the application up, + right arrow moves the application to the right etc)
  • Ctrl + Y: Redo the previous action, if possible
  • Ctrl + Shift + Esc: Open Task Manager
  • Alt + F4: Close the active item, or exit the active app
  • Ctrl + W: Close document
  • Ctrl + L: Align the text to the left
  • Ctrl + R: Align the text to the right
  • Ctrl + P: Print the document
  • Ctrl + K: Insert a hyperlink
  • Ctrl + Shift + K: Apply small caps formatting
  • Ctrl + Shift + L: Add a bulleted list
  • Ctrl + Shift + W: Apply underline formatting to the words, but not the spaces
  • Ctrl + U: Apply underline formatting
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Frequently Asked Questions (FAQs)

Here are some common questions about keyboard shortcuts along with their answers:

What are keyboard shortcuts?

A: Keyboard shortcuts are combinations of keys that, when pressed simultaneously, perform a specific action within an application or operating system.

How can keyboard shortcuts help me work more efficiently?

A: Keyboard shortcuts provide a quick and efficient way to navigate and perform tasks on a computer without using a mouse. By using shortcuts, you can save time and effort, and increase your productivity.

What are some common keyboard shortcuts that I should know?

A: Some common keyboard shortcuts that can help you save time and effort include Ctrl + C (copy), Ctrl + V (paste), Ctrl + X (cut), Ctrl + Z (undo), Ctrl + A (select all), Ctrl + F (find), Alt + Tab (switch between open applications), and Windows key + L (lock the computer).

How can I find out what keyboard shortcuts are available in a specific application?

A: Most applications have their own set of keyboard shortcuts, which can be found in their documentation or by searching online. You can also check the application’s settings or preferences to see if there is a list of available shortcuts.

Can I create my own custom keyboard shortcuts?

A: Yes, many applications and operating systems allow you to create custom keyboard shortcuts. For example, in Microsoft Word for Windows, you can create custom keyboard shortcuts by clicking on the File tab, selecting Options, and then selecting Customise Ribbon. From there, you can click on the Customise button next to Keyboard shortcuts and follow the steps to create a shortcut for the command you want.

How do I use keyboard shortcuts on a Mac?

A: Keyboard shortcuts on a Mac are similar to those on a Windows PC, but some keys may be different. For example, the Command key (⌘) is used instead of the Ctrl key, and the Option key (⌥) is used instead of the Alt key. You can find a list of common Mac keyboard shortcuts on the Apple website.

How do I use keyboard shortcuts on a Windows PC?

A: To use keyboard shortcuts on a Windows PC, simply press the keys indicated in the shortcut simultaneously. For example, to copy selected text or an item, press the Ctrl key and the C key at the same time.

Are there any keyboard shortcuts that work across different operating systems and applications?

A: Yes, there are some keyboard shortcuts that work across different operating systems and applications. For example, the shortcuts for copy (Ctrl + C), paste (Ctrl + V), cut (Ctrl + X), and undo (Ctrl + Z) are the same in most applications and operating systems.

How can I remember all these keyboard shortcuts?

A: It can be challenging to remember all the keyboard shortcuts, but with practice, they will become second nature. You can also create a cheat sheet with the most commonly used shortcuts and keep it near your computer for quick reference.

Can I disable or change keyboard shortcuts in an application?

A: Yes, many applications allow you to disable or change keyboard shortcuts. You can check the application’s settings or preferences to see if this is possible.

Download your free guide: Common Keyboard Shortcuts

A full breakdown of all the common keyboard shortcuts that help save you time. Email this guide to yourself by downloading here.
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