How to Stop Two Email Signatures on Outlook

By following these simple steps, you can easily stop two email signatures from appearing in your Outlook emails. This will help keep your emails looking clean and professional.

Why is my signature appearing twice on Outlook?

The most common reason is that you have an email signature already set on Exclaimer, and you’re adding a second one via Microsoft Outlook. Ask your IT department if you have a signature set already.

Alternatively, you can manage your Outlook signatures here:

1. Open Outlook Options
Click on File in the top left corner of Outlook. Select Options from the menu to open the Outlook Options window.

2. Access Mail Settings
In the Outlook Options window, click on Mail in the left-hand menu. This will open the mail settings.

3. Manage Signatures
Click on the Signatures button. This will open the Email Signatures settings.

4. Set Default Signatures
Under Choose default signature, set the New messages and Replies/forwards options to (none) if you don’t want a signature to be added automatically. Alternatively, ensure that only one signature is selected for both options.

5. Check Email Templates
If you use email templates, make sure they don’t include a signature. Open your templates and remove any embedded signatures to avoid duplication.

6. Save Changes
Click OK to save your changes and close the settings windows.